🏪 POS & ERP System - Complete Screen Gallery

Visual Reference for All Modules - POS, ERP, Mobile Apps

📱 POS SYSTEM SCREENS
1. POS Terminal - Main Screen
🏪 EJ-Groups POS
Table: 12 Cashier: John ⚙️
Nasi Goreng
RM 15.00
Mee Goreng
RM 12.00
Chicken Chop
RM 18.50
Fish & Chips
RM 22.00
Tom Yam Soup
RM 16.00
Iced Lemon Tea
RM 5.00
Cappuccino
RM 8.00
Green Tea
RM 6.00
Current Order
1x Nasi Goreng RM 15.00
2x Iced Lemon Tea RM 10.00
1x Chicken Chop RM 18.50
Total Amount
RM 43.50
2. Table Management - Floor Plan
🪑 Table Management
Ground Floor First Floor VIP Area

Ground Floor - Restaurant

T01
Occupied
45 min
T02
Available
T03
Occupied
12 min
T04
Reserved
7:30 PM
T05
Available
T06
Occupied
25 min
T07
Available
T08
Available
T09
Occupied
5 min
T10
Reserved
8:00 PM
T11
Available
T12
Occupied
38 min
3. Kitchen Display System (KDS)
🍳 Kitchen Display - Hot Station
⏱️ 6:45 PM 🔔 3 Pending
Order #1245 15:30
Table 03
2x Nasi Goreng
Extra spicy, no egg
1x Chicken Chop
Order #1246 08:20
Table 12
1x Tom Yam Soup
1x Mee Goreng
Less oil
Order #1247 05:15
Table 06
3x Fish & Chips
2x Chicken Chop
4. Payment Processing
💳 Payment
Total Amount
RM 43.50
Table 12 - Order #1246
5. Daily Sales Report
📊 Sales Report
Today: 09 Feb 2026
Total Sales
RM 8,450
↑ 12% vs yesterday
Orders
124
↑ 8% vs yesterday
Avg Order Value
RM 68.15
↑ 3% vs yesterday
Top Selling Items
Item Qty Sold Revenue % of Total
Nasi Goreng 45 RM 675.00 8.0%
Chicken Chop 38 RM 703.00 8.3%
Iced Lemon Tea 82 RM 410.00 4.9%
Fish & Chips 28 RM 616.00 7.3%
🏢 ERP SYSTEM SCREENS
6. ERP Dashboard - Overview
🏢 EJ-Groups ERP
Dashboard Accounting HR Inventory Admin

Business Overview

Monthly Revenue
RM 245K
↑ 15% vs last month
Net Profit
RM 52K
↑ 8% vs last month
Accounts Receivable
RM 38K
12 overdue invoices
Accounts Payable
RM 67K
Due in 7 days
7. General Ledger - Chart of Accounts
📚 General Ledger
Chart of Accounts Journal Entries Reports
Chart of Accounts
Account Code Account Name Type Balance
1000 Cash in Hand Asset RM 45,200.00
1100 Bank - Maybank Asset RM 328,450.00
1200 Accounts Receivable Asset RM 38,920.00
1300 Inventory Asset RM 156,300.00
2000 Accounts Payable Liability RM 67,450.00
2100 SST Payable Liability RM 8,240.00
4000 Sales Revenue Revenue RM 245,680.00
5000 Cost of Goods Sold Expense RM 98,450.00
5100 Salaries & Wages Expense RM 65,200.00
5200 Rent Expense Expense RM 18,000.00
8. Journal Entry Form
📝 New Journal Entry

Journal Lines

Account
Description
Debit
Credit
5200 - Rent Expense
Office rent - Jan 2026
RM 18,000.00
-
1100 - Bank - Maybank
Payment via bank transfer
-
RM 18,000.00
TOTAL:
RM 18,000.00
RM 18,000.00
9. Accounts Receivable - Customer Invoices
📥 Accounts Receivable
Invoices Payments Aging Report
Customer Invoices
Invoice No. Customer Date Due Date Amount Status
INV-2026-0125 ABC Corporation 05 Feb 2026 20 Feb 2026 RM 12,450.00 Paid
INV-2026-0126 XYZ Trading Sdn Bhd 06 Feb 2026 21 Feb 2026 RM 8,920.00 Pending
INV-2026-0127 Global Supplies Ltd 02 Feb 2026 17 Feb 2026 RM 15,230.00 Pending
INV-2026-0108 KL Restaurant Group 15 Jan 2026 30 Jan 2026 RM 5,680.00 Overdue
INV-2026-0112 Metro Food Services 20 Jan 2026 04 Feb 2026 RM 9,450.00 Overdue
10. Accounts Payable - Vendor Bills
📤 Accounts Payable
Bills Payments Vendors
Vendor Bills
Bill No. Vendor Date Due Date Amount Status
BILL-2026-0089 Fresh Produce Suppliers 08 Feb 2026 23 Feb 2026 RM 18,450.00 Pending
BILL-2026-0090 Beverage Distributors Sdn Bhd 09 Feb 2026 24 Feb 2026 RM 22,300.00 Pending
BILL-2026-0087 Kitchen Equipment Co. 05 Feb 2026 20 Feb 2026 RM 12,800.00 Paid
BILL-2026-0091 Utilities - TNB 01 Feb 2026 15 Feb 2026 RM 3,450.00 Pending
BILL-2026-0092 Internet & Phone - TM 01 Feb 2026 15 Feb 2026 RM 890.00 Pending
11. HR Management - Employee Directory
👥 HR Management
Employees Attendance Leave Performance
Employee Directory
Employee ID Name Department Position Join Date Status
EMP-001 Ahmad Ibrahim Operations Restaurant Manager 15 Jan 2022 Active
EMP-002 Siti Nurhaliza Finance Accountant 20 Mar 2023 Active
EMP-003 Lee Wei Ming Operations Head Chef 10 Jun 2021 Active
EMP-004 Muthu Kumar Operations Sous Chef 05 Aug 2023 Active
EMP-005 Farah Natasha Operations Waitress 12 Nov 2024 Active
EMP-006 Wong Ai Ling HR HR Executive 01 Feb 2024 Active
12. Payroll Processing
💰 Payroll
Process Payroll Payslips Statutory

Payroll for January 2026

Gross Salary
RM 65,200
EPF (Employer)
RM 8,476
SOCSO + EIS
RM 1,230
Net Pay
RM 55,890
Payroll Summary
Employee Basic Salary EPF (11%) SOCSO PCB Net Pay
Ahmad Ibrahim RM 8,500.00 RM 935.00 RM 85.00 RM 680.00 RM 6,800.00
Siti Nurhaliza RM 6,200.00 RM 682.00 RM 62.00 RM 410.00 RM 5,046.00
Lee Wei Ming RM 12,000.00 RM 1,320.00 RM 120.00 RM 1,450.00 RM 9,110.00
Muthu Kumar RM 5,800.00 RM 638.00 RM 58.00 RM 350.00 RM 4,754.00
13. Inventory Management
📦 Inventory
Stock List Transfers Stocktake
Stock Level - Main Warehouse
Item Code Item Name Category Current Stock Min Level Status
INV-001 Rice (25kg) Dry Goods 45 bags 20 bags Good
INV-002 Chicken Breast (kg) Meat 85 kg 50 kg Good
INV-003 Cooking Oil (5L) Oils 12 bottles 15 bottles Low Stock
INV-004 Fresh Vegetables Produce 35 kg 40 kg Low Stock
INV-005 Mineral Water (24pk) Beverages 5 cartons 20 cartons Critical
INV-006 Coffee Beans (1kg) Beverages 28 kg 15 kg Good
14. Purchase Orders
🛒 Purchase Orders
Create PO Pending Received
Purchase Orders
PO Number Vendor Date Items Amount Status
PO-2026-0045 Fresh Produce Suppliers 08 Feb 2026 15 items RM 18,450.00 Received
PO-2026-0046 Beverage Distributors Sdn Bhd 09 Feb 2026 8 items RM 22,300.00 Pending
PO-2026-0047 Dry Goods Wholesaler 09 Feb 2026 12 items RM 8,920.00 Pending
PO-2026-0048 Fresh Meat Supplier 09 Feb 2026 6 items RM 12,450.00 Approved
📱 MOBILE APP SCREENS
15. Mobile Dashboard - TopLine & BottomLine
☰ EJ-Groups 🔔
Today's Performance
09 Feb 2026, 6:45 PM

📈 TopLine (Revenue)

Today's Sales
All outlets
RM 8,450
This Month
MTD revenue
RM 245,680
Growth
vs last month
↑ 15%

💰 BottomLine (Profit)

Gross Profit
Revenue - COGS
RM 147,230
Operating Expenses
Salaries, rent, utilities
RM 95,450
Net Profit
This month
RM 51,780
Profit Margin
Net profit %
21.1%
Cash Flow Status
Healthy
✓
🏠
Home
📊
Reports
💰
Finance
⚙️
Settings
16. Mobile - Sales Report
← Sales Report 📅
Total Sales Today
RM 8,450
↑ 12% vs yesterday
Orders
124
Avg Order
RM 68
Sales by Outlet
Main Branch - KL RM 4,200
Pavilion Branch RM 2,850
KLCC Branch RM 1,400
🏠
Home
📊
Reports
💰
Finance
⚙️
Settings
17. Mobile - Inventory Status
← Inventory 🔍
Rice (25kg)
GOOD
Dry Goods • INV-001
Current: 45 bags Min: 20 bags
Chicken Breast (kg)
GOOD
Meat • INV-002
Current: 85 kg Min: 50 kg
Cooking Oil (5L)
LOW
Oils • INV-003
Current: 12 bottles Min: 15 bottles
Mineral Water (24pk)
CRITICAL
Beverages • INV-005
Current: 5 cartons Min: 20 cartons
🏠
Home
📊
Reports
📦
Inventory
⚙️
Settings
📱 ADDITIONAL POS SCREENS
18. Loyalty Program Management
⭐ Loyalty Program
Members Points Rewards Campaigns
VIP Members
Member ID Name Tier Points Total Spent Last Visit
VIP-0012 Dato' Ahmad Zaki Platinum 8,450 pts RM 125,600 08 Feb 2026
VIP-0045 Sarah Lee Gold 5,230 pts RM 68,900 09 Feb 2026
VIP-0089 Tan Wei Jian Silver 3,120 pts RM 42,300 07 Feb 2026
MEM-1234 Nur Aisyah Bronze 1,850 pts RM 18,500 05 Feb 2026

Points Redemption Activity

Sarah Lee redeemed: Free Dessert -500 pts
2 hours ago
Tan Wei Jian earned points +120 pts
5 hours ago
19. QR Menu Ordering (Customer View)
EJ-Groups Restaurant
Table 12 • Scan to Order
Nasi Goreng Kampung
Traditional Malaysian fried rice with anchovies
RM 15.00
Grilled Chicken Chop
Served with black pepper sauce & vegetables
RM 18.50
Iced Lemon Tea
Freshly brewed with lemon
RM 5.00
Cart Total
RM 38.50
20. Reservation Management
📅 Reservations
Today Upcoming Walk-ins
Today's Reservations - 09 Feb 2026
Time Guest Name Pax Table Contact Status
12:30 PM Mr. Lim Chen Wei 4 pax T05 012-345-6789 Seated
7:30 PM Mrs. Fatimah Abdullah 6 pax T10 016-789-4561 Confirmed
8:00 PM Dato' Richard Tan 8 pax VIP-01 019-234-5678 Confirmed
8:30 PM Ms. Priya Kumar 2 pax T03 013-456-7890 Pending
9:00 PM Mr. James Wong 5 pax T12 017-890-1234 Confirmed
21. Shift Report & Cash Drawer
💵 Shift Report
Cashier: John Tan 6:00 PM

Cash Drawer Summary - Evening Shift

Opening Balance
RM 500.00
Cash Sales
RM 3,240.00
Cash Paid Out
RM 150.00
Expected Cash
RM 3,590.00
Payment Breakdown
Payment Method Transactions Amount % of Total
💵 Cash 42 RM 3,240.00 38.3%
💳 Credit Card 35 RM 2,850.00 33.7%
📱 E-Wallet (GrabPay) 28 RM 1,620.00 19.2%
📱 Touch 'n Go 19 RM 740.00 8.8%
🏢 ADDITIONAL ERP SCREENS
22. Profit & Loss Statement
📊 P&L Statement
January 2026 Export PDF
Profit & Loss Statement - January 2026
Account Amount (RM) % of Revenue
REVENUE 245,680.00 100.0%
Food Sales 182,450.00 74.3%
Beverage Sales 58,230.00 23.7%
Other Revenue 5,000.00 2.0%
COST OF GOODS SOLD (98,450.00) 40.1%
Food Cost (72,980.00) 29.7%
Beverage Cost (25,470.00) 10.4%
GROSS PROFIT 147,230.00 59.9%
OPERATING EXPENSES (95,450.00) 38.8%
Salaries & Wages (65,200.00) 26.5%
Rent (18,000.00) 7.3%
Utilities (6,250.00) 2.5%
Marketing (4,000.00) 1.6%
Other Expenses (2,000.00) 0.8%
NET PROFIT 51,780.00 21.1%
23. Balance Sheet
📋 Balance Sheet
As at 31 Jan 2026 Export PDF
Balance Sheet - As at 31 January 2026
Account Amount (RM)
ASSETS
Current Assets
Cash in Hand 45,200.00
Bank - Maybank 328,450.00
Accounts Receivable 38,920.00
Inventory 156,300.00
Total Current Assets 568,870.00
Fixed Assets
Property & Equipment 850,000.00
Accumulated Depreciation (125,600.00)
Total Fixed Assets 724,400.00
TOTAL ASSETS 1,293,270.00
LIABILITIES
Current Liabilities
Accounts Payable 67,450.00
SST Payable 8,240.00
EPF Payable 15,680.00
Other Payables 12,340.00
Total Current Liabilities 103,710.00
Long-term Liabilities
Bank Loan 450,000.00
Total Long-term Liabilities 450,000.00
TOTAL LIABILITIES 553,710.00
EQUITY
Share Capital 500,000.00
Retained Earnings 239,560.00
TOTAL EQUITY 739,560.00
TOTAL LIABILITIES & EQUITY 1,293,270.00
24. Attendance Management
⏰ Attendance
Today This Week Reports

Today's Attendance - 09 Feb 2026

Present
42
Late
3
Absent
2
On Leave
5
Clock In/Out Records
Employee Department Clock In Clock Out Hours Status
Ahmad Ibrahim Operations 08:55 AM - - On Time
Siti Nurhaliza Finance 09:05 AM - - Late (5 min)
Lee Wei Ming Operations 08:30 AM - - On Time
Muthu Kumar Operations 08:45 AM - - On Time
Farah Natasha Operations - - - On Leave
25. Leave Management
🏖️ Leave Management
Pending Approved Calendar
Pending Leave Requests
Employee Leave Type From To Days Reason Action
Ahmad Ibrahim Annual Leave 15 Feb 2026 17 Feb 2026 3 days Family trip
Wong Ai Ling Medical Leave 10 Feb 2026 10 Feb 2026 1 day Fever (MC attached)
Lee Wei Ming Annual Leave 20 Feb 2026 21 Feb 2026 2 days Personal matters

Leave Balance Summary

Annual Leave
14 days
Available
Medical Leave
14 days
Available
Emergency Leave
5 days
Available
Used This Year
8 days
Total
26. Bank Reconciliation
🏦 Bank Reconciliation
Maybank - January 2026
Bank Statement Balance
RM 328,450
Book Balance
RM 330,200
Difference
RM 1,750
Unreconciled Items
3
Unreconciled Transactions
Date Description Type Amount Status
31 Jan 2026 Cheque #001245 - Fresh Produce Suppliers Outstanding Cheque RM 1,250.00 Pending
30 Jan 2026 Direct Deposit - Customer Payment Deposit in Transit RM 3,500.00 Pending
28 Jan 2026 Bank Charges - Service Fee Bank Charge RM (50.00) Needs Entry
27. Fixed Assets Register
🏗️ Fixed Assets
All Assets Depreciation
Fixed Assets Register
Asset ID Asset Name Category Purchase Date Cost Accumulated Dep. Net Book Value
FA-001 Kitchen Equipment Set Equipment 15 Mar 2022 RM 85,000 RM 28,333 RM 56,667
FA-002 POS System Hardware IT Equipment 20 Jan 2023 RM 45,000 RM 15,000 RM 30,000
FA-003 Restaurant Furniture Furniture & Fixtures 10 Feb 2022 RM 120,000 RM 40,000 RM 80,000
FA-004 Commercial Refrigerators (3 units) Equipment 05 Jun 2023 RM 36,000 RM 6,000 RM 30,000
FA-005 Delivery Van Vehicles 12 Aug 2023 RM 95,000 RM 15,833 RM 79,167
📱 ADDITIONAL MOBILE SCREENS
28. Mobile - Expense Tracker
← Expenses +
This Month's Expenses
RM 95,450
↑ 5% vs last month
Category Breakdown
Salaries & Wages RM 65,200
Rent RM 18,000
Utilities RM 6,250
Marketing RM 4,000
Recent Expenses
Electricity Bill - TNB
08 Feb 2026
RM 3,450
Marketing - Facebook Ads
07 Feb 2026
RM 1,200
Office Supplies
06 Feb 2026
RM 450
🏠
Home
💰
Finance
📊
Reports
⚙️
Settings
29. Mobile - Employee Self-Service
☰ My Portal 🔔
👤
Ahmad Ibrahim
Restaurant Manager
EMP-001
⏰
Today
8:55 AM
On Time
🏖️
Leave Balance
14 Days
Annual Leave
Quick Actions
This Month
Working Days 20 days
Present 18 days
On Leave 2 days
🏠
Home
📊
Attendance
💰
Payroll
⚙️
Profile
30. Mobile - Notifications & Alerts
← Notifications ✓
⚠️ Critical Stock Alert
5 min ago
Mineral Water stock is critically low (5 cartons remaining). Minimum level is 20 cartons.
💰 Payment Due Soon
1 hour ago
Vendor payment to Fresh Produce Suppliers (RM 18,450) is due in 3 days.
📋 Leave Request
2 hours ago
Ahmad Ibrahim has submitted a leave request for 15-17 Feb 2026 (3 days).
✓ Sales Milestone
3 hours ago
Congratulations! Today's sales have exceeded RM 8,000 target. Current: RM 8,450.
👤 New VIP Member
5 hours ago
Sarah Lee has been upgraded to Gold tier. Total spending: RM 68,900.
📦 Stock Received
Yesterday
Purchase Order PO-2026-0045 has been received and added to inventory.
📊 Monthly Report Ready
Yesterday
January 2026 financial reports are ready for review.
🏠
Home
📊
Reports
🔔
Alerts
⚙️
Settings
📊 MANAGEMENT DASHBOARD - TopLine & BottomLine
31. Management Dashboard - TopLine (Revenue)
📊 EJ-Groups Management
👤 Admin 📅 09 Feb 2026

📈 TopLine Dashboard

Revenue & Sales Performance - All Outlets

Real-time data as of 6:45 PM

Today's Sales
RM 8,450
↑ 12% vs yesterday
This Week
RM 52,380
↑ 8% vs last week
This Month (MTD)
RM 245,680
↑ 15% vs last month
This Year (YTD)
RM 1.2M
↑ 18% vs last year

💰 Revenue Breakdown (This Month)

Outlet 1 - Kuala Lumpur
RM 85,230
34.7%
Outlet 2 - Petaling Jaya
RM 72,150
29.4%
Outlet 3 - Selangor
RM 55,680
22.7%
Outlet 4 - Johor Bahru
RM 32,620
13.3%
Average Transaction
RM 38.50
↑ 5% from last month
Total Transactions
6,380
↑ 12% from last month
Items Sold
14,250
↑ 10% from last month
32. Management Dashboard - BottomLine (Profit)
📊 EJ-Groups Management
👤 Admin 📅 09 Feb 2026

💰 BottomLine Dashboard

Profitability & Financial Health

Month-to-Date Performance

Revenue (MTD)
RM 245,680
COGS
RM 98,450
(40% of revenue)
Gross Profit
RM 147,230
(60% margin)
Operating Expenses
RM 95,450
(39% of revenue)
💎 NET PROFIT (This Month)
RM 51,780
Profit Margin: 21.1%
↑ 18% increase vs last month (RM 43,850)

📊 Operating Expenses Breakdown

Salaries & Wages
RM 48,200
50.5%
Rent & Utilities
RM 28,500
29.9%
Marketing & Advertising
RM 12,350
12.9%
Other Expenses
RM 6,400
6.7%
✓
Cash Flow Status
Healthy
Positive cash flow
ROI (Return on Investment)
32.5%
Excellent performance
Break-Even Point
Day 18
of month achieved
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